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11th Nov 2016
With festive plans starting to take shape, and slightly inspired by the release of Office Christmas Party (2016), we decided to put together the nicest of lists to help you organise the perfect office Christmas do. So, pay close attention – you only get one chance this year to get it right…
By now you should have already reserved your function location, and if you haven’t you should get a move on before all options are snapped up. Of course, the next step is to know the costs. In fact, last year British businesses were set to spend close to £1 billion on Christmas parties! The average all-inclusive cost per person is approximately between 40-50 pounds, though if this is something employees are arranging themselves a 20 pound per person top-up is acceptable. Costs should be budgeted and taken into consideration when making final bookings and meal orders; check you are ready to cover these costs and know exactly what services you are getting in return. You don’t want your guests showing up to what they thought was a three-course sit-down meal only to be served canapes and copious amounts of alcohol on empty stomachs – NOTE hors d'oeuvre are perfectly acceptable but those attending will need to know that is what to expect and there still must be enough to go around. It should also be considered that dietary requirements must be attended to for guests, such as vegetarian and gluten free options or kosher food etc. and covered under budget. If you are struggling to cover the above, there is the option to share venues with other businesses, which can create fantastic networking connections!
Arranging seating plans can be a politically charged task; Who gets along with who? Wouldn’t it be the perfect opportunity to place your freshest talent and most experienced employees next to any attending clients? Are the tables arranged in such a way that facilitates discussion? Ultimately you want to give the party the best chance of being a success, so as the event draws closer these are the things that should already have been considered. Getting the balance just right for any seated portion of the evening is integral to the success of the event, but include in the agenda time for mingling if there is a sit-down meal. It is mostly preparation with a little bit of luck thrown in that makes the atmosphere of the evening, and everything from music choice to décor will add that ambience, making it a night to remember.
It is always advisable to go and see the venue yourself if possible before you sign the dotted line, as to ensure it is the right type of location for both your budget and guest list. Furthermore, if you are decorating the room yourself It is advisable to have the place free to get set-up 2-3 hours before guests arrive. This is your opportunity to reaffirm company ethos and leave work on a good note for your colleagues, along with the opportunity to showcase your team to any important business players in attendance. Not only this but it is a chance to say thank you for all their hard work! You and your team deserve a night to let your hair down and reflect on the accomplishments of 2016, so it is important to take this chance – no matter how lavish or simple the event itself is.
Well, you better get started with the planning! We wish you luck and a successful office Christmas Party. Do you have any office Christmas party examples that’ll go down in company history? See more of our helpful advice with our prior post, Common Misconceptions About Measuring the Costs and Benefits of Work-Life Balance Policies .
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